Your trusted expense companionYour expense pal
Your expense pal
makes tracking simple
MyExpensePal is like having a helpful colleague who handles all the tedious expense work — capturing receipts, routing approvals, checking policy compliance, and keeping finance happy.
No credit card required • 14‑day free trial • Cancel anytime
92%
Faster expense submission
Submit in under 2 minutes vs. 15+ minutes with spreadsheets
<24h
Average approval time
Down from 5-7 days with manual processes
85%
Less admin time
Finance teams save 10-15 hours per month on reconciliation
Zero
IT reconfiguration
Integrates with your existing accounting system
What does your expense pal do?
Think of MyExpensePal as your helpful colleague who takes care of all the expense admin
Remembers the details
Captures receipts, dates, categories — never lose a receipt or forget what you spent.
Knows who to ask
Automatically routes to the right approver based on your org chart and expense type.
Checks the rules
Flags policy violations before submission so you stay compliant without memorizing the policy.
Keeps everyone informed
Real-time status updates so you, your manager, and finance always know where things stand.
How your pal helps each team
Every role gets the support they need — from submitters to CFOs
Employees & Volunteers
Submit expenses in minutes, not hours
2 min
Average submission time
- Snap a photo of your receipt — your pal extracts key details automatically
- Save drafts and submit when you're ready — no more lost receipts
- See approval status in real-time — no more chasing managers
- Get reimbursed faster — average turnaround under 24 hours
92% faster vs. spreadsheets
Line Managers & Approvers
Approve with confidence, manage with ease
10 sec
Per approval
- Review all receipts in one place — no email chains or missing attachments
- Batch-approve compliant expenses in seconds — save 80% of approval time
- See policy violations flagged automatically — no manual checking required
- Delegate approval authority when you're away — no bottlenecks
- Track team spending trends — spot issues before they escalate
80% faster vs. email approvals
Finance & Accounting Teams
Total control without the complexity
15 hrs/mo
Time saved on admin
- Zero integration complexity — works alongside Sage, Xero, NetSuite, QuickBooks
- Upload your expense policy once — automated compliance checks forever
- Set finance limits by category, department, or user — enforce budgets automatically
- Export clean, audit-ready data — no more spreadsheet reconciliation
- Real-time visibility into all spending — no month-end surprises
- Custom approval workflows — match your existing processes exactly
100% Policy compliance
Plays well with your accounting system
No reconfiguration needed — MyExpensePal integrates seamlessly
Export to your system
One-click export to Sage, Xero, NetSuite, QuickBooks, or CSV for any other system.
Flexible data mapping
Map expense categories to your chart of accounts — configure once, export forever.
Audit-ready records
Every receipt, approval, and change is logged — ready for auditors or compliance reviews.
No system changes required
Keep your accounting setup exactly as is — we adapt to you, not the other way around.
Your finance policy, enforced automatically
Upload your policy once, let your pal handle the rest
100%
Policy compliance rate
Automated checks catch violations before approval
Zero
Manual policy lookups
Employees see limits and rules as they submit
Real-time
Budget tracking
Alerts before you exceed category or department limits
Policy enforcement capabilities
- Per-category spending limits (meals, travel, equipment)
- Per-user or per-department monthly/quarterly caps
- Receipt requirements by expense type
- Approval thresholds (auto-approve under $X, escalate above)
- Policy document library — always accessible to users
- Violation flagging with clear explanations
More ways your pal saves the day
No more month-end chaos
Continuous expense tracking means no last-minute submission pile-ups. Finance teams report 70% less stress at month-end.
70% less month-end stressFind anything, instantly
Search by merchant, category, amount, or date. Audit requests that used to take hours now take seconds.
95% faster audit responseSmart reminders
Gentle nudges for pending approvals, missing receipts, or approaching budget limits. Stay on top without micromanaging.
40% fewer follow-up emailsSpot spending patterns
See which categories trend up, which vendors you use most, and where you can optimize spending.
15% average cost savings identifiedPrevent expense fraud
Duplicate detection, receipt matching, and audit trails reduce fraud risk by up to 85%.
85% reduction in fraud riskMobile-first design
Submit on the go, approve from anywhere. 90% of users prefer the mobile experience for quick tasks.
90% mobile satisfactionOnboard in minutes
New users submit their first expense within 5 minutes. No lengthy training sessions needed.
5 min to first submissionBank-level security
SOC 2 compliant, encrypted at rest and in transit. Your financial data is protected.
SOC 2 Type II certifiedHow your pal works
Three simple steps to expense bliss
1
Submit Expenses
Snap a photo, add details, submit. Your pal captures everything you need.
2
Approve Quickly
Your pal routes to the right approver and flags policy issues automatically.
3
Get Reimbursed
Finance exports clean data to your accounting system. No reconciliation drama.
An investment that pays for itself
The average organization recoups the subscription cost in the first month
Time savings
15 hrs/month × $50/hr = $750/month saved
Finance admin time reduction alone covers most plans
Faster reimbursements
Improved employee satisfaction = lower turnover
Volunteers and employees appreciate fast, transparent reimbursements
Budget compliance
5-10% spending reduction through better visibility
Real-time tracking prevents overspend and policy violations
Audit readiness
Save 20+ hours during annual audits
Pre-organized, exportable records mean instant audit compliance
Ready for your expense pal?
Join teams who've said goodbye to spreadsheet chaos and hello to organized, compliant expense tracking